The shortcuts that matter most
- Ctrl+2
Go to Calendar Outlook
Jump to your calendar the moment someone asks when you're free.
- Ctrl+1
Go to Mail Outlook
Get straight back to Mail once the meeting's booked.
- Ctrl+N
Create a new message or calendar event Outlook
Create a new email, or a new event while you're in Calendar.
- Ctrl+Shift+R
Reply all to the selected email Outlook
Reply all to keep every stakeholder in the loop.
- Insert
Flag a message or mark a flagged message complete Outlook
Flag an email for follow-up so no commitment slips through.
- Ctrl+E
Search the current mailbox Outlook
Search the mailbox for that thread or attachment in seconds.
- Ctrl+Enter
Send an email message Outlook
Send the message the moment it's written.
- Ctrl+Shift+M
Toggle mute in a meeting or call Teams
Mute and unmute instantly when chairing a call.
- Ctrl+Shift+E
Open the share content tray in a meeting Teams
Open the share tray and start presenting without fumbling.
- Ctrl+Shift+Y
Admit people from the lobby notification Teams
Admit people from the lobby notification so meetings start on time.
- Ctrl+G
Go to a specific chat or channel Teams
Jump straight to a named project chat or channel.
- Ctrl+E
Go to Search Teams
Search across Teams for a decision, file or message.
- Ctrl+Shift+I
Mark a message as important Teams
Mark a message as important when a decision needs everyone's attention.
- Ctrl+Alt+U
See all unread chats Teams
See all unread chats and catch up after back-to-back meetings.
- Ctrl+1
Apply, select, or clear the To Do tag OneNote
Turn a line of meeting notes into a To Do action you can tick off.
- Alt+Shift+D
Insert the current date OneNote
Date-stamp notes so you know when each decision was made.
How to learn them: pick three a week, use them every day until they're automatic, then add three more. Practice mode makes it stick faster.